The METGE procurement policy sets out the procurement practices and the actions followed by METGE.

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These are broadly in line with the Wales Government Procurement Policy. It complements and adapts the '10 principles' and how they will be achieved.

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METGE's '10 procurement principles':

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1. Strategic - We organise and understand our expenditure to influence early planning, service design and decision making; to support the delivery of our objectives.

 

2. Professionally resourced – procurement will be subject to an appropriate level of professional involvement and influence. We will achieve certified levels of accounting and auditing practices.

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3. Economic, social and environmental Impact - Value for money should always be considered; generating efficiency savings and good quality outcomes for the organisation. It should also benefit the community as a whole, the economy and the environment, now and in the future. We do not discriminate or favour on the basis of race, religion or gender.

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4. Community benefits – delivery of social, economic and environmental benefit, through effective application of community benefits policy in our mission and agro-forestry strategy must be an integral consideration in procurement.

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5. Open, accessible competition – contract opportunities are open to all and smaller, local suppliers are not precluded from winning contracts individually, as consortia, or through roles within the supply chain.

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6. Simplified, standard processes – procurement processes should be open and transparent and based on standard approaches. We will use systems that appropriately minimise complexity, cost, timescales and requirements for suppliers. We will pay in a timely way, reducing the cost and burden on suppliers.

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7. Working together – we will work with partner organisations to reduce cost by using our collective strength to negotiate with suppliers.

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8. Supplier Engagement and Innovation – dialogue with suppliers should be improved to help get the best response from the market place, to inform and educate suppliers, and to deliver optimum value for money.

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9. Policy development and implementation – will be be based on the METGE values and objectives.

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10. Measurement and Impact – in accordance with good management practice, procurement performance and outcomes should be monitored to support continuous improvement, and examples of good and poor practice openly shared.

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How will these be achieved?

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1. METGE holds regular governance meetings, to which we are individually and collectively accountable as Directors and Managers, to our donor organisations.

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2. We will provide regular financial updates and annual, audited accounts in accordance with our company registration commitments and company rules.

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3. We will post contract specifications on this site, linking with our social media accounts, and share submitted tenders and bids with donors, justifying our decision making process.